10 of the Best Estate Agency Software Platforms in 2026

Updated for 2026

Choosing the right estate agency software can make an enormous difference to the way your business operates.

A good estate agency CRM should help your team manage properties, applicants, vendors, landlords, tenants, appointments, marketing and portal uploads without making everyday tasks unnecessarily complicated.

However, there are now a large number of estate agency software providers available in the UK. Some charge per user, some charge per branch, some require lengthy contracts and others offer different packages depending on which parts of the software you need.

To help you explore your options, we have put together 10 of the best-known estate agency software platforms available to UK estate and letting agents in 2026.

This is not a ranking. Every estate agency operates differently, and the right software will depend on your team, your properties, your budget and how you want to run your business.

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What Should Estate Agency Software Include?

Estate agency software has developed considerably over recent years. What was once little more than a property database can now become the central hub of an agency.

Depending on the platform you choose, your software may help you manage:

• Residential sales
• Residential lettings
• Commercial properties
• Vendors and landlords
• Buyers and tenants
• Property and applicant matching
• Valuations and instructions
• Viewings and appointments
• Offers and sales progression
• Tenancies and renewals
• Property maintenance
• Staff diaries and tasks
• Letters, emails and documents
• Property brochures and window cards
• Website and property portal uploads
• Payments and renewal reminders
• Business reports and performance information

Not every agency needs every possible feature. A small independent agency may value speed, simplicity and predictable pricing, while a large multi-branch business may need detailed reporting, complex permissions and extensive integrations.

The important thing is to select software that fits the way your agency actually works.

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10 Estate Agency Software Platforms to Consider

The following platforms are presented in no particular order.

PortalHub Unlimited

PortalHub is a UK estate agency software provider offering cloud-based software for sales, lettings and commercial property.

Its main point of difference is its simple unlimited pricing model. Agencies do not have to pay separately for every user, property or branch.

PortalHub is designed to be quick and straightforward to use, making it suitable for independent agencies, startup estate agents and established multi-branch businesses that want to avoid complicated software and escalating costs.

PortalHub features include:

• Estate agency administration area
• Residential sales management
• Residential lettings management
• Commercial property management
• Unlimited users
• Unlimited properties
• Unlimited branches
• Cloud-based access
• Access from desktop computers, laptops, tablets and mobile devices
• Property and applicant matching
• Tenant and buyer management
• Online staff diary
• Appointments and viewing management
• Staff management tools
• Alerts and reminders
• Payment tracking
• Renewal reminders
• Automatic image resizing
• Property brochures
• Window display material
• Downloadable PDF property information
• Automatic property portal uploads
• Property feeds for estate agency websites
• Free customer support

Why agencies consider PortalHub

Many software providers increase their fees as an agency recruits staff, adds properties or opens additional branches. This can make the eventual cost considerably higher than the initial advertised price.

PortalHub Unlimited takes a different approach. One monthly price provides unlimited use of the software, without setup fees or a long-term contract.

It is particularly worth considering if you want:

• Clear and predictable costs
• Software that is easy for staff to learn
• Sales, lettings and commercial property in one system
• Room to grow without increasing your software bill
• Help from a UK-based support team
• The freedom to leave without being trapped in a lengthy agreement

Website: www.portalhub.co.uk

Telephone: 01704 382360

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Street.co.uk

Street.co.uk is a modern estate agency platform offering software for sales, lettings and property management.

The platform places a strong emphasis on connected workflows, automation, client-facing applications and artificial intelligence. It provides a broad collection of tools intended to help agencies manage the customer journey from the first enquiry through to completion or tenancy management.

Features associated with Street.co.uk include:

• Sales CRM
• Lettings CRM
• Property management
• Client accounting
• Agent applications
• Buyer, seller, landlord and tenant applications
• Appointment and viewing management
• Sales progression
• Maintenance workflows
• Tenancy renewals
• Compliance integrations
• Business reporting
• Automated workflows
• Artificial intelligence tools

Street.co.uk may appeal to agencies looking for a wide-ranging modern platform with integrated client communication and automation.

As with any comprehensive system, agencies should request a demonstration and obtain a complete quotation based on the features, users and services they need.

Website: street.co.uk

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Alto

Alto is a widely used cloud-based CRM for UK estate and letting agents.

Its software is designed to help agencies manage everyday sales, lettings and property management processes from a central platform. Alto is part of the Houseful group, which also operates property industry brands including Zoopla.

Alto features may include:

• Sales and lettings CRM
• Property and applicant management
• Property matching
• Viewing and appointment management
• Sales progression
• Property management workflows
• Document management
• Reporting and dashboards
• Compliance-related tools
• Property portal uploads
• Integrations with other property services
• Automation and AI-assisted features

Alto may suit agencies that want an established property-industry CRM with a substantial range of tools and integrations.

Packages and available features can change, so it is advisable to obtain a written breakdown of the total cost, optional services, training and onboarding before making a decision.

Website: www.altosoftware.co.uk

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Reapit

Reapit offers estate agency software for sales, lettings and property management businesses.

The platform is used by a range of property businesses, including larger agencies and multi-branch organisations. It provides CRM functionality alongside property management, client communication, reporting and integration options.

Reapit features may include:

• Sales CRM
• Lettings CRM
• Property management
• Client accounts
• Property and applicant matching
• Lead management
• Sales and tenancy progression
• Reporting and analytics
• Mobile access
• Workflow automation
• Artificial intelligence tools
• Third-party integrations

Reapit may be of particular interest to established agencies that require a broad operating platform and the ability to connect additional property technology services.

Agencies should establish which features are included in the proposed package and whether additional modules, users, implementation, training or integrations involve extra charges.

Website: www.reapit.com

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Dezrez

Dezrez is a long-established provider of cloud-based estate agency software in the UK.

Its platform provides tools for sales, lettings and property management, with services aimed at independent agents, growing businesses and larger agency groups.

Dezrez features may include:

• Residential sales management
• Lettings management
• Property management
• Property and applicant matching
• Prospect and lead management
• Automated follow-ups
• Sales progression
• Maintenance management
• Customer portals
• Mobile-friendly access
• Marketing tools
• Reporting and dashboards
• Integration with external services

Dezrez may be suitable for agencies looking for an established end-to-end system covering several areas of estate agency operations.

Before committing, agencies should compare the proposed package with their current workflow and request full details of implementation, migration, support, training and ongoing fees.

Website: www.dezrez.com

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Jupix

Jupix provides cloud-based property software for estate and letting agents.

The platform brings together sales, lettings, property management, websites and client accounting. It is designed to help agencies keep property, applicant, tenancy and financial information in one system.

Jupix features may include:

• Sales and lettings management
• Property management
• Client accounting
• Property and applicant matching
• Tenancy information
• Maintenance job management
• Branded emails and output
• Property brochures
• Property website integrations
• Client-facing property information
• Reporting and business information
• Property marketing tools

Jupix may appeal to businesses that want sales, lettings, property management and client accounts within one established cloud-based system.

Potential users should request a current demonstration and confirm the complete cost of their required package.

Website: jupix.com

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Veco

Veco provides estate agency and letting agency software with an emphasis on bringing CRM, property management, communication and compliance processes together.

The platform is designed to reduce repeated administration and help agencies manage information across departments.

Veco features may include:

• Estate agency CRM
• Lettings management
• Property management
• Customer communication tools
• Compliance management
• Workflow automation
• Document and task management
• Property marketing
• Business reporting
• Integrations with other property services

Veco may be worth exploring for agencies seeking an integrated system covering both front-office CRM work and ongoing property management.

The most appropriate configuration will depend on the size and structure of your agency, so a tailored demonstration and quotation will usually be required.

Website: veco.software

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10ninety

10ninety offers cloud-based estate and letting agency software covering sales, lettings, marketing and property management.

The platform combines general CRM features with tools for property marketing, tenancy administration and landlord services.

10ninety features may include:

• Sales and lettings CRM
• Personal and branch diaries
• Property and applicant matching
• Property portal uploads
• Property alerts by email and SMS
• Letter and email templates
• Tenancy agreements
• Electronic signatures
• Rent recording
• Landlord statements
• Property management
• Maintenance reporting
• Marketing tools
• Estate agency website options

10ninety may suit agencies looking for a cloud-based package that combines property marketing with lettings and management functions.

Agencies should check which features are included as standard and whether limits apply to properties, users, portals or additional services.

Website: www.10ninety.co.uk

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Acquaint CRM

Acquaint CRM provides property software for estate agents, letting agents and property management businesses.

Its system is intended to help agencies manage properties, applicants, clients, appointments, marketing and financial information.

Acquaint CRM features may include:

• Sales and lettings management
• Property and applicant matching
• Online diary
• Viewing and valuation management
• Letters and emails
• Property marketing
• Property portal uploads
• Website feeds
• Deposit tracking
• Reporting and analytics
• SMS communication
• Property management features

Acquaint may be worth considering for agencies looking for a traditional property-specific CRM with a selection of sales and lettings tools.

Request an up-to-date demonstration to confirm how the system operates, whether it is suitable for your devices and which features are included in the quoted price.

Website: www.acquaintcrm.co.uk

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AgentPro

AgentPro is an estate agency software platform designed specifically for property professionals.

It provides tools for managing sales, lettings, property marketing, applicants, appointments and progression.

AgentPro features may include:

• Residential sales management
• Lettings management
• Property and applicant records
• Property matching
• Viewing and valuation management
• Offer management
• Sales progression
• Property lists
• Brochures, posters and marketing material
• Website and portal feeds
• Email and document tools
• Staff training options

AgentPro may be an option for agencies that want established property-industry software and access to training and implementation services.

Check the current packages carefully, as the total cost may depend on the number of branches, services, training requirements and software configuration.

Website: www.agentpro.co.uk

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How Much Does Estate Agency Software Cost?

Estate agency software pricing varies considerably.

A low advertised monthly price does not always represent the amount your agency will eventually pay. The final cost may be affected by:

• The number of users
• The number of branches
• The number of active properties
• Sales and lettings modules
• Property management modules
• Client accounting
• Property portal connections
• Website feeds
• Data migration
• Initial setup
• Staff training
• Customer support
• SMS and telephone services
• Document signing
• Compliance checks
• Third-party integrations

Ask every provider for a complete written quotation based on the way your agency intends to use the system.

It is also sensible to ask what will happen to your monthly fee if you recruit additional staff, add another branch or significantly increase your property stock.

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Should Estate Agency Software Charge Per User?

Per-user pricing can appear affordable when an agency has only one or two members of staff. However, it can become increasingly expensive as the business grows.

You should also consider whether every staff member will receive their own login. Restricting software access to control costs can create practical and security problems, particularly if members of staff begin sharing accounts.

An unlimited-user system allows every authorised member of staff to have appropriate access without increasing the monthly software bill.

This is one of the main reasons PortalHub uses an unlimited pricing model.

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Cloud-Based or Desktop Estate Agency Software?

Most modern estate agency platforms are cloud based.

Cloud-based estate agency software is accessed through the internet rather than being installed exclusively on one office computer. This can allow authorised users to access the system from different locations and devices.

Potential benefits of cloud-based software include:

• Access from outside the office
• Use across different computers and devices
• Less dependence on one physical office server
• Centralised property and client information
• Easier access for multi-branch teams
• Updates applied by the software provider

Agencies should still ask providers about backups, account security, user permissions, data ownership and how information can be exported if they decide to leave.

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What Are the Most Important CRM Features for Estate Agents?

The value of a feature depends on whether your team will actually use it.

A long feature list can look impressive during a sales demonstration, but software must also be quick and practical during a busy working day.

Property and applicant management

Your team should be able to create, locate and update property and applicant records without searching through multiple screens.

Property matching

Matching tools can help identify buyers or tenants whose requirements are suitable for a newly listed property.

Diary and appointment management

A shared diary can help staff coordinate valuations, viewings, inspections, meetings and follow-up tasks.

Portal and website uploads

The system should make it straightforward to send property information and images to your website and chosen property portals.

Brochures and window displays

Being able to create property particulars, brochures and window display material can reduce repeated design and administration work.

Alerts and reminders

Useful reminders can help staff follow up applicants, renew tenancies, contact vendors, monitor payments and complete important tasks.

Sales and tenancy progression

Progression tools should make it easier to see the current position of a sale or tenancy and identify anything that may be causing a delay.

Simple reporting

Managers should be able to understand activity and performance without spending hours creating spreadsheets.

Reliable support

Good support is particularly important when moving from another system, training new employees or resolving a time-sensitive problem.

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Questions to Ask During an Estate Agency Software Demonstration

Do not allow a demonstration to focus only on the provider's newest or most impressive features.

Ask the salesperson to show you how your team will complete ordinary daily tasks.

• How quickly can we add a new property?
• How do we register a buyer or tenant?
• How does property matching work?
• How do we arrange and record a viewing?
• Can we manage sales, lettings and commercial property?
• Can we upload to our chosen property portals?
• Can the software feed properties to our existing website?
• Can we create brochures and window displays?
• Can every employee have an individual account?
• Can staff access the system away from the office?
• How are permissions managed?
• What support is included?
• Is training included?
• Is data migration included?
• Are software updates included?
• What is the complete monthly cost?
• Does the price increase when we add users?
• Does the price increase when we add properties?
• Does the price increase when we open another branch?
• Is there a setup fee?
• Is there a minimum contract?
• How much notice must we give to leave?
• Can we export our data in a usable format?

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Common Hidden Costs to Check

Not every additional charge is deliberately hidden, but important costs can be missed if they are not discussed before signing an agreement.

Ask specifically about:

• Setup and implementation fees
• Data migration fees
• Training fees
• Charges for additional users
• Charges for additional branches
• Charges based on property numbers
• Charges for sales or lettings modules
• Charges for commercial property
• Property portal connection fees
• Website feed fees
• Support packages
• Software update fees
• SMS and telephone charges
• Electronic signature charges
• Document storage limits
• Third-party integration fees
• Contract renewal increases
• Cancellation or early termination fees

A transparent provider should be willing to explain the full cost before you commit.

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Best Estate Agency Software for Independent Agents

Independent agents often need software that is powerful enough to manage the business without requiring a dedicated technology department.

Important considerations may include:

• Simple pricing
• Fast setup
• Ease of use
• Responsive customer support
• Property portal feeds
• Website integration
• Access outside the office
• No requirement to buy unnecessary modules
• The ability to grow without rapidly increasing costs

PortalHub has been designed around many of these requirements. Its unlimited structure means a growing independent agency can add staff, properties and branches without paying an additional software fee for each one.

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Best Estate Agency Software for Startup Agents

New estate agencies need to control costs carefully.

A startup may have only one or two users initially, but software should not become a barrier when the business begins to grow.

Before signing a lengthy agreement, consider:

• Whether there is a setup fee
• Whether training costs extra
• How long the contract lasts
• Whether the system is easy to learn
• Whether support is included
• Whether portal uploads are available
• Whether your future staff will cost extra
• Whether you can manage both sales and lettings

PortalHub offers no setup fee, free support and no long-term contract. It also includes sales, lettings and commercial property under one unlimited price.

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Best Estate Agency Software for Multiple Branches

A multi-branch agency needs staff to access consistent and up-to-date information across the business.

It may also need:

• Separate staff accounts
• Branch-level access
• Shared property and applicant information
• Central diaries and tasks
• Consistent property marketing
• Management reporting
• Reliable cloud access

Some providers charge a separate licence for each branch. Others base their quotation on the size and complexity of the business.

PortalHub includes unlimited branches within its unlimited monthly price, making future expansion easier to budget for.

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Should You Choose the Software With the Most Features?

Not necessarily.

The best estate agency software is not automatically the platform with the longest feature list.

Software only creates value when your staff can use it confidently and efficiently. An enormous system can become a burden if everyday tasks require too many screens, clicks or workarounds.

Consider how quickly a new employee could learn the system and whether the features make the working day easier.

Speed, simplicity, support and predictable costs can be just as important as advanced functionality.

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Changing Estate Agency Software

Changing CRM provider may seem daunting, particularly when your existing system contains years of property, applicant and client information.

Before moving, speak to the new provider about:

• Exporting information from your current system
• Data migration
• Duplicate records
• Property photographs and documents
• Applicant requirements
• Historic notes and activities
• Staff training
• Website feeds
• Property portal feeds
• Testing before launch
• Support during the changeover

Plan the move carefully and avoid cancelling your existing software until the new system has been tested properly.

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Estate Agency Software FAQs

What software do estate agents use?

Estate agents generally use specialist customer relationship management software, commonly known as an estate agency CRM.

This software can be used to manage properties, applicants, vendors, landlords, tenants, viewings, offers, marketing and progression.

What is an estate agency CRM?

An estate agency CRM is a central system used to store and manage property and customer information.

Unlike a general contact database, specialist estate agency software usually includes property matching, viewings, offers, brochures, portal uploads and other industry-specific functions.

Can estate agency software upload to Rightmove and other portals?

Many estate agency software platforms can send property information to major property portals.

Available feeds and any associated charges should be confirmed directly with the software provider.

Can estate agency software connect to my website?

Many systems can provide a property feed for an estate agency website. This allows properties entered into the CRM to appear on the agency's own site.

Ask whether the website feed is included, whether your existing web developer can use it and whether there are any additional fees.

Can I manage sales and lettings in the same software?

Many platforms offer both sales and lettings, although these may be sold as separate modules.

PortalHub includes sales, lettings and commercial property within its unlimited monthly price.

Does estate agency software work on mobile devices?

Most cloud-based platforms can be accessed from modern internet-connected devices. However, the quality of the mobile experience can vary.

Ask to see the software operating on the types of phones and tablets your staff actually use.

How long does it take to change estate agency CRM?

The timescale depends on the size of the agency, the amount of data being transferred, the available integrations and the training required.

A small agency with relatively simple data may be able to move quickly, while a large multi-branch business will need a more detailed implementation plan.

Should estate agency software have a contract?

Some providers require a minimum agreement, while others operate on a more flexible basis.

Read the terms carefully and check the minimum period, notice requirements, renewal terms and any early cancellation charges.

PortalHub does not require a long-term contract.

What happens to my data if I leave?

You should retain appropriate access to your business data and be able to obtain it in a usable format.

Ask about export options before signing, not only when you decide to leave.

Which estate agency software is best?

There is no single platform that will be right for every agency.

The best choice is software that supports your actual workflow, is easy for your team to use and has a transparent total cost.

For agencies looking for fast, simple software with unlimited users, properties and branches, PortalHub Unlimited is well worth considering.

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Software features, packages, integrations and prices may change. Information should always be confirmed directly with the relevant software provider before entering into an agreement.

Last updated: July 2026.